Preparing a Standards Verification sample for the New 2012/2013 specification

In the last blog I discussed preparing to deliver the NQF Level 1/Level 2 First Qualification.  Hopefully you are now all prepared to start delivering the programme and your assessment plan is completed for the 1 or 2 years over which you will be delivering the programme.

In December you will be contacted by your Standards Verifier, who will ask you to send them your assessment plan.  Your assessment plan should be completed for all of the units that you will deliver and if you are completing the programme over two years, both years need to be completed.  This is so that your Standards Verifier can see what units you will delivering and plan the sample to be completed.

Remember – Edexcel have created an assessment plan template, so you just have to fill in the information for your centre.  You can find the template using this link, click on FORMS and the BTEC Assessment Plan is the top document.  Should look like the document below.

Screen Shot 2013-07-10 at 20.23.43

Can I choose the Units that I will put forward for sampling?

No you can’t, the units that will be sampled are dependent on the units that you choose to deliver, so the units to be sampled are pretty much pre-determined.

The core unit (Unit 2 Practical Sports Performance) will be sampled; your Standards Verifier will probably ask to sample this in the first year of the programme.

The optional units are split into two groups and dependent on the units that you are delivering you could be required to submit up to two further units if you are delivering the Award or three further units if you are delivering the Certificate or Extended Certificate.  The groups are going to be changed every year, so I can’t advise you on the units that you should choose.

If you are used to delivering the QCF Level 2 Programme, you will recognise that this is a big increase and obviously this takes more preparation time.  This time needs to be factored in so that everything is completed within the sampling window.

Can I choose the Learners that I will put forward for sampling?

Again, no you can’t.  Your Standards Verifier will contact you and ask for your tracking grid for the units to be sampled about a month before the agreed sample date.  The Standards Verifier will then choose the learners to be sampled, they will look to sample a range of grades were possible.

So you can’t choose, but you can influence the decision!  Learners included in the sample must have been subject to internal verification, so if you highlight on your tracking grid the learners who have been internally verified, your Standards Verifier is going to be naturally drawn towards those learners.

What do I need to send in the sample?

First of all, think about receiving an assignment task from two of your learners.  One is neatly presented and everything is in the correct order and the other one is a mess, things in the wrong order, pieces of paper upside down.  Which would you prefer to mark?  It is the same for Standards Verifier’s when they receive a sample, if everything is completed in full and in the correct order it makes the whole process a lot easier.  Sorry, I was just trying to make sure I receive well organised samples!!

Remember – you are not supposed to send original work, send copies just in case!

OK, the sample should include:

  1. Lead Internal Verifier Declaration Form
  2. Assignment briefs for the unit
  3. Internal verification documents for the assignment briefs
  4. Learner 1 – 5 BTEC Sample Material Permission Form
  5. Learner 1 – 5 Learner  Assessment Submission Declaration Form
  6. Learner 1 – 5 Learner evidence for the whole unit
  7. Learner 1 – 5 Assessment records (Interim and Summative feedback forms)
  8. Observation record/witness statement and supporting evidence (where appropriate)
  9. Internal verification documents for assessment decisions

All of the documents mentioned above can be found using this link , click on FORMS and they are all there ready to be used.

Remember – All documents should be signed and dated by the relevant people specified.  This could be a parent/guardian, assessor, learner, internal verifier or the lead internal verifier

Some advice on using internal verification documents

If a unit has three assignment briefs, then you should complete an internal verification document for each assignment brief.  You should not complete one internal verification document to cover all of the briefs.  Oh yes, the document has two pages and they should both be included.

If a learner completes evidence for three assignments for one unit, the assessment decisions for each separate assignment should be internally verified.  The assessment decisions for the whole unit should not be internally verified on one document when the evidence for the whole unit is completed.  Internal verification should be completed after the evidence for each assignment has been assessed and this should be in line with the dates on your assessment plan.



What is supporting evidence for observation records?

Throughout sampling this year I usually received one or the other, but very seldom did I receive both fully completed.  Within the specification there are a number of units which require learners to include evidence of practical activity.  For example Unit 2 2B.P5 & 2B.M2 Use relevant skills, techniques and tactics effectively.  When I receive a sample I have to independently judge the validity of the assessment decisions.  So an observation record alone is not sufficient enough for me to make a decision.  But neither is a video of a sports game/competition without any guidance.  Both a fully completed observation record and video evidence should be included.

An observation record should provide a detailed explanation of how the learner has achieved the assessment/grading criteria awarded.  Whilst the video should include some kind of guidance so I know what I am looking at.

If you send me a video of an 11-a-side game of football for all five learners sampled, how do I know who is who, I won’t even know which team they are on!  Maybe each player could wear a numbered bib or the video could just focus on one player at a time.

It is important that the internal verifier judges the evidence objectively and makes a decision based solely on the included evidence

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